Head of Client Experience

Location: UK
Department: events
Job Type: Full Time

Maternity Cover 9 month contract
In 1999 a high-level concierge service was founded in a basement apartment in Notting Hill. In the decades since, the business has evolved into an international full-service agency that has earned itself a globally recognised track record of delivering some of the most impactful and innovative experiences around for clients such as LinkedIn, Gong and VeeFriends. We have great ambitions and are proud of everything we’ve built since our basement apartment days, but we’re still growing, and for our next phase, we need you!


what you’ll be doing

We’re going through an exciting period of growth, helping clients across the world bring their stories to life through the power of events, and we’re looking for someone brilliant to help us to do that. So, if you’re a Head of Client Experience (or think you’ve got what it takes to become one!) we need you!

The role will involve:

Client Responsibilities
  • Meet and greet with clients (old & new) and KIT calls
  • Final escalation point for clients across all accounts (ADMs to be first escalation point)
  • Manage issues that arise with clients such as: cancellations, postponements, disputes, discounts etc. working closely with ADMs
  • Responsible for all client documentation being in place – SOW’s, PSA’s, DPA’s etc. and ensuring the AM/AD’s understand what they have signed
  • Legal redlines with Ops Manager (PSA, SOW’s etc)
  • Lead on client feedback collection post-event (surveys/testimonials)
  • Onsite travel to events
  • Attend events with network / sales in mind
Internal Core Responsibilities
  • Main point of support for all Account Managers and Account Directors providing regular feedback
  • Work with AMDs on challenges facing with clients and follow up internally with solutions
  • Ensure AM/AD’s are prioritizing Client Retention and Business Development
  • Encourage AM/AD’s to cross-sell and up-sell all emc3 services
  • Manage workload of AM/AD’s
  • Assign new briefs to AM/AD’s (working with Sales & Production)
  • Lead on Client Experience weekly team meeting ensuring learnings from all Accounts are shared with the wider team
  • Ensure account plans are kept up to date and financials tracked
  • Lead on Objective Meetings for AM/AD’s and help them achieve their goals
  • Main approver for AM/AD submissions of: costings, PAFs, commission, timesheets (Aware of Client and Supplier agreements and communicating this with clients)
  • Bi-weekly procim reporting for quarterly forecast reports – ensure ADMs are prepped and data accurate
Internal further responsibilities
  • Accountable for client onboarding process working with ADMs: how emc3 work, what is required from the client (e.g. asana / google sheets)
  • Work with all departments to support with staffing / resourcing (weekly staffing call)
  • Think ahead for AM/AD future hiring plan
  • Think ahead for team pay rises or promotions
  • Work with Leadership Team to facilitate & approve commission and bonus scheme for AM/ADs
  • Proactively manage client spend budget
  • Lead AM/AD onboarding and training
  • Support with qualifying new briefs (working with Pitch team, Sales & Production)
  • Main approver for: Monthly Expenses for onsite client & employee department spends
  • Work with Ops to ensure all AM/AD’s are adhering to all processes
  • Work with AM/AD’s, Sales, Strategy & Ops to continue improving our client experience
  • Ensure Producers and AM/AD’s are reconciling events within 2 weeks post event (if applicable)

what you’ll need

great communication skills

In this role, you’ll be the main point of support for all Account Managers and Account Directors. As a result, we’re looking for someone who is great at communicating and building relationships (both inside and outside of the business) and is never afraid to speak up and tell people what they need.

high levels of organisational skills

We take pride in all that we do and always spend time getting to know the details involved in our projects. In this role, you’ll be in charge of all aspects of the Client Experience team! As a result, you’ll need to have high levels of organisation to ensure each project is managed correctly.

an eagerness to learn

We look for those who are willing to get involved, take risks if they spot a great opportunity, and help us get to where we want to be. Because of this, we need somebody that’s happy to ask for help if they’re not sure of something, and is ready to get stuck into the role and make it their own.

technological skills

We work online, remote/hybrid, and create virtual, live and hybrid events. Because of this, we use a lot of different software (that we’ll teach you how to use!) both internally and on our projects, so you’ll need the ability to navigate different technologies.


what you’ll get

The chance to be part of a fast-growing, award-winning global events agency that encourages their team to have autonomy over their role, enabling you to bring new ideas to the table, develop your role into exactly what you want it to be and receive support whilst doing it.

In addition to that, in return for everything you bring, we will provide the following:

opportunities to travel

With events happening in incredible locations across the globe, there are plenty of opportunities to travel. Previous locations include New York, Miami, San Francisco, Mexico City, São Paulo, Singapore, Dubai, Ibiza, Barcelona, Paris, Hvar and more!

flexible hours

We have typical hours of 10am – 6pm but due to the nature of the events industry, we offer a flexible approach to this. Want to work different hours? You can. Need to pop out for an appointment? You can. You just need to let your manager know!

company culture

A great company culture provides more than just lip service—and we make sure we’re always doing that by regularly investing in it. Not just offering you a job and a warm welcome, but creating opportunities for you to build a fulfilling career. We do this by investing in your development, whether personal or professional, providing accessible leadership, and hosting numerous team socials. Including Christmas and Summer parties you’ll actually want to attend—with previous overnight stays at venues such as the Wilderness Reserve, Four Seasons and Artists Residence.

remote working

We work remotely, but in the UK we have one day a week where we meet in our (dog-friendly!) Soho Works office in London so we can connect and catch up. When you’re not in the office, you can work from anywhere: your home, your garden, abroad — and we’ll set you up with the equipment to do so, including an Apple MacBook, mouse, laptop stand and second screen.

career progression

At emc3, we have a dedicated learning and development budget allocated to each person so that they can learn and grow in their role. And when it comes to progression, you’ll have the opportunity to level: up, down or sideways! Whether you’re looking to progress further in a current role or change departments—where possible, we’ll always support you with the transition.

mental health support

In addition to unlimited paid time off for mental health, we provide free access to therapy, counselling and mental health resources for all of our employees.

paid volunteering

We believe everybody should do their bit, and so offer one paid day off a year so that you can help out in your local community.

an emphasis on sustainability

We care about the impact events and our business have on the environment and have a sustainability team to ensure we follow best practices to make our events as environmentally friendly as possible.

This job is no longer accepting applications.