design project manager

Location: UK or USA
Department: creative
Job Type: Full Time

In 1999 a high-level concierge service was founded in a basement apartment in Notting Hill. In the decades since, the business has evolved into an international full-service agency that has earned itself a globally recognised track record of delivering some of the most impactful and innovative experiences around for clients such as LinkedIn, Gong and VeeFriends. We have great ambitions and are proud of everything we’ve built since our basement apartment days, but we’re still growing, and for our next phase, we need you!

what you’ll be doing

We’re going through an exciting period of growth, helping clients across the world bring their stories to life through the power of events, and we’re looking for someone brilliant to help us do that. So, if you’re an experienced project manager, we need you!

This role will involve overseeing design resources and scheduling, ensuring all jobs are sufficiently resourced and our high standards are met. To deliver this successfully organisation and communication skills are vital. You will be supporting our Design team, working directly with the Design and Content Manager, in the organisation, allocation and scheduling of design projects and art requirements across all phases of projects throughout emc3, including briefing and actioning freelancers when required.

Your core focus in this role will be to assist in the management of projects. Your roles and responsibilities will vary as project scope can often be wide, however, to provide an overview—the role will include communicating with internal and external stakeholders, organising kick-off meetings to discuss new briefs and providing internal interim reviews through the design process with all relevant stakeholders.

what you’ll

high levels of organisational skills

We take pride in all that we do and always spend time getting to know the details involved in our projects. In this role, you’ll be in charge of managing multiple projects. As a result, you’ll need to have high levels of organisation to ensure each project and its deadlines are managed correctly.

at least 2 years experience

We’re big believers that skills can be taught, however, due to the nature of the role and our industry, we’re looking for somebody who has at least 2 years (proven) experience in project management in either events or design.

familiarity with managing expenses

You will be assisting the Design and Content Manager with the organisation of all admin and assets that relate to design team expenses. This can include team expenses, supplier PO’s, company card expenses and invoicing for design deliverables.

understanding of different technologies

We work online, remote/hybrid, and create virtual, live and hybrid events. Because of this, we use a lot of different software both internally and on our projects, so you’ll need the ability to navigate different technologies. Examples of this include, Asana, Slack, Procim, Excel, Adobe Suite and Google Drive.

top-tier time management skills

In this role, you’ll be in charge of multiple moving parts that occur within a design department. As a result, we’re looking for someone who is great at communicating and building relationships (both inside and outside of the business). You’ll need to be confident in speaking up and telling people what you need, to ensure the output of the design team runs to schedule and fits the brief requirements.

what you’ll

The chance to be part of a fast-growing, award-winning global events agency that encourages their team to have autonomy over their role, enabling you to bring new ideas to the table, develop your role into exactly what you want it to be and receive support whilst doing it.

In addition to that, in return for everything you bring, we will provide the following:

the standard stuff

A salary, a pension, 22 days of annual leave plus public holidays and a bonus company-wide day off in summer.

opportunities to travel

With events happening in incredible locations across the globe, there are plenty of opportunities to travel. Previous locations include New York, Miami, San Francisco, Mexico City, São Paulo, Singapore, Dubai, Ibiza, Barcelona, Paris, Hvar and more!

flexible hours

We have typical hours of 10 am – 6 pm but due to the nature of the events industry, we offer a flexible approach to this. Want to work different hours? You can. Need to pop out for an appointment? You can. You just need to let your manager know!

company culture

A great company culture provides more than just lip service—and we make sure we’re always doing that by regularly investing in it. Not just offering you a job and a warm welcome, but creating opportunities for you to build a fulfilling career. We do this by investing in your development, whether personal or professional, providing accessible leadership, and hosting numerous team socials. Including Christmas and Summer parties you’ll actually want to attend—with previous overnight stays at venues such as the Wilderness Reserve, Four Seasons and Artists Residence.

hybrid working

We work remotely most of the time, but have one day a week where we meet in our (dog-friendly!) Soho Works office so we can connect and catch up. When you’re not in the office, you can work from anywhere: your home, your garden, abroad — and we’ll set you up with the equipment to do so, including an Apple MacBook, mouse, laptop stand and second screen.

career progression

At emc3, we have a dedicated learning and development budget allocated to each person so that they can learn and grow in their role. And when it comes to progression, you’ll have the opportunity to level: up, down or sideways! Whether you’re looking to progress further in a current role or change departments—where possible, we’ll always support you with the transition.

mental health support

In addition to unlimited paid time off for mental health, we provide free access to therapy, counselling and mental health resources for all of our employees.

paid volunteering

We believe everybody should do their bit, and so offer one paid day off a year so that you can help out in your local community.

an emphasis on sustainability

We care about the impact events and our business have on the environment and have a sustainability team to ensure we follow best practices to make our events as environmentally friendly as possible.

This job is no longer accepting applications.