emc3 is a forward-thinking, creative events and experiences agency dedicated to creating impactful, memorable events for brands around the world. We believe in fostering a culture that thrives on innovation, reliability, and social consciousness. At emc3, People & Ops team is a core pillar of the business, guiding our people strategy and nurturing a work environment that reflects our values.
Purpose
We are looking for a Resource Manager & In-House Recruiter who can champion our workplace culture that embodies all of our values: Conscious Operators, Dependable Forces, and Fearlessly Imaginative.The candidate should be someone who is not only passionate about orchestrating flawless resource processes but also brings a talent for headhunting and sourcing the right people to build and enrich our team. This role will balance internal recruitment with resource allocation, ensuring that both our full-time team and freelance network are primed for success. The ideal candidate will be proactive in reaching out through LinkedIn and other recruitment platforms, creating a skilled and diverse talent pool that drives event excellence.
Responsibilities
- Act as our in-house recruiter, actively headhunting both full-time candidates and freelancers across LinkedIn and other industry platforms.
- Build strategic connections within the industry, ensuring our agency is top of mind for exceptional talent.
- Manage the entire recruitment process, from outreach and candidate engagement onboarding, ensuring every hire aligns with our values and elevates our team.
- Develop a proactive recruitment strategy, staying ahead of event demands by continuously sourcing and engaging with top talent.
- Collaborate with project leads to assign internal and freelance talent to events, aligning skill sets with project requirements.
- Maintain a structured database of talent, tracking availability, skills, certifications, and past event experience to facilitate quick, informed allocation decisions.
- Develop and implement resource management tools to monitor team and freelancer schedules, identify conflicts, and maximize efficiency.
- Cultivate a trusted freelance network, prioritizing long-term relationships with skilled freelancers who match our values and project standards.
- Regularly engage freelancers, ensuring their profiles are up-to-date with skills, availability, and certifications.
- Be a champion of freelancer experience, offering smooth onboarding, clear expectations, and consistent communication.
- Oversee resource budget allocation, ensuring staffing aligns with both project and financial goals.
- Monitor freelance and internal resource costs, balancing budgets while delivering exceptional talent.
- Coordinate with the finance team for timely payments and accurate tracking of freelance costs.
- Use past event trends and seasonal patterns to forecast future resource needs and drive proactive recruiting and resourcing strategies.
- Provide leadership with insightful reports on resource allocation, freelance usage, and upcoming project needs.
- Identify skills gaps within our talent pool, supporting growth and enhancing team capabilities.
- Foster an inclusive and supportive culture that values both our full-time team and freelancers, enhancing engagement and long-term retention.
- Initiate feedback processes to continuously improve both internal and freelance experiences.
- Organize freelance team-building activities and freelance recognition initiatives, celebrating successes and reinforcing our agency’s collaborative culture.
Reports to: People & Culture Manager or VP of Operations
Qualifications
Proven experience in resource management, talent acquisition, or headhunting, ideally within the creative or events industry.
Demonstrated expertise in recruitment platforms such as LinkedIn, with a proactive approach to identifying and engaging top talent.
Strong organizational and project management skills, with an ability to balance multiple priorities.
Exceptional communication skills, with a commitment to fostering strong relationships across the team and freelancer network.
Experience in financial planning and budget management for staffing or resourcing purposes.
What you’ll get
The chance to be part of a fast-growing, award-winning global events agency that encourages their team to have autonomy over their role, enabling you to bring new ideas to the table, develop your role into exactly what you want it to be and receive support whilst doing it.
In addition to that, in return for everything you bring, we will provide the following:
With events happening in incredible locations across the globe, there are plenty of opportunities to travel. Previous locations include New York, Miami, San Francisco, Mexico City, São Paulo, Singapore, Dubai, Ibiza, Barcelona, Paris, Hvar and more!
We have typical hours of 10 am – 6 pm but due to the nature of the events industry, we offer a flexible approach to this. Want to work different hours? You can. Need to pop out for an appointment? You can. You just need to let your manager know!
A great company culture provides more than just lip service—and we make sure we’re always doing that by regularly investing in it. Not just offering you a job and a warm welcome, but creating opportunities for you to build a fulfilling career. We do this by investing in your development, whether personal or professional, providing accessible leadership, and hosting numerous team socials. Including Christmas and Summer parties you’ll actually want to attend—with previous overnight stays at venues such as the Wilderness Reserve, Four Seasons and Artists Residence.
We work remotely, but in the UK we have one day a week where we meet in our (dog-friendly!) Soho Works office in London so we can connect and catch up. When you’re not in the office, you can work from anywhere: your home, your garden, abroad — and we’ll set you up with the equipment to do so, including an Apple MacBook, mouse, laptop stand and second screen.
At emc3, we have a dedicated learning and development budget allocated to each person so that they can learn and grow in their role. And when it comes to progression, you’ll have the opportunity to level: up, down or sideways! Whether you’re looking to progress further in a current role or change departments—where possible, we’ll always support you with the transition.
In addition to unlimited paid time off for mental health, we provide free access to therapy, counselling and mental health resources for all of our employees.
We believe everybody should do their bit, and so offer one paid day off a year so that you can help out in your local community.
We care about the impact events and our business have on the environment and have a sustainability team to ensure we follow best practices to make our events as environmentally friendly as possible.
Our commitment to diversity and inclusion
At emc3, diversity and inclusion are at the heart of our values, and we are committed to providing a meaningful and inclusive interview experience for all candidates. If you require an accommodation or adjustment for a disability or any other reason during the hiring process, please let us know by reaching out to your recruiting contact.
We are proud to be an equal-opportunity employer and celebrate the unique perspectives and experiences that diversity brings to our team. We are committed to fostering an environment where everyone can thrive. emc3 does not discriminate based on race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender identity or expression, age, disability, medical condition, pregnancy, genetic information, marital status, or military service. Together, we believe that inclusivity builds stronger, more innovative teams.