In 1999 a high-level concierge service was founded in a basement apartment in Notting Hill. In the decades since, the business has evolved into an international full-service agency that has earned itself a globally recognised track record of delivering some of the most impactful and innovative experiences around for clients such as LinkedIn, Gong and VeeFriends. We have great ambitions and are proud of everything we’ve built since our basement apartment days, but we’re still growing, and for our next phase, we need you!
What you’ll be doing
Work with the client to build and finalise all content, including experiential elements, to best suit their themes, messaging and event goals.
Attend and work at events to deliver content and support speakers and session owners on-site through rehearsals and the final live event.
Coordination of the event, design & production team to ensure smooth delivery of all content and communicate all updates efficiently with the client.
Support on pitches and proposals & internal content development for company kick-offs, all-hands, onboarding presentations.
Responsibilities
- Work with clients to build and finalise an engaging and varied agenda.
- Conceive and develop creative ideas around additional agenda points such as host links, transitions and beginning/end of show.
- Identify topics, areas of interest and potential speakers for events (working alongside the Talent team).
- Ensure all content and show running documentation are up to date, including evaluating and developing templates, for live, virtual and hybrid event types.
- Supporting research & development of strategic, content and creative workshops.
- Suggest experiential, innovative and immersive experiences and activations that will support the clients messaging and enhance the audience experience.
- Understand and implement all client brand, TOV and messaging guidelines.
- Create housekeeping and host speaker notes as required.
- Collect and collate all final presentation decks from session owners for General Session and/or breakouts.
- Work with the design project manager to ensure all the latest assets are correct and are shared with the production team
- Liaise with track/session owners to ensure production team understands content requirements.
- Liaise with production team ensuring technical ROS aligns with client’s vision.
- Create speaker briefing documents.
- Hold speaker briefing calls and Q&As.
- Plan and run pre-event rehearsals alongside Show Caller & Stage Managers.
- Oversee stage management of General Session & Breakout teams.
- Liaise with design to ensure any print/branding and event app including speakers or ROS is correct and up-to-date.
- Quality check all content to ensure it is consistent with client brand guidelines.
Who we are looking for?
A minimum of 5 year’s experience working in large-scale events, conferences or tradeshows.
A thorough understanding of agenda building, experience design and optimising the audience journey.
Great client rapport building skills.
Excellent written and visual communication skills, with high attention to detail and ability to quality control large amounts of content.
Up-to-date knowledge of event best practice, event technology, presentation design trends and topic specific speakers and creators.
Someone who wants to keep learning, developing their skills and evolving their role with a fast growing team.
What you’ll get
The chance to be part of a fast-growing, award-winning global events agency that encourages their team to have autonomy over their role, enabling you to bring new ideas to the table, develop your role into exactly what you want it to be and receive support whilst doing it.
In addition to that, in return for everything you bring, we will provide the following:
With events happening in incredible locations across the globe, there are plenty of opportunities to travel. Previous locations include New York, Miami, San Francisco, Mexico City, São Paulo, Singapore, Dubai, Ibiza, Barcelona, Paris, Hvar and more!
A great company culture provides more than just lip service—and we make sure we’re always doing that by regularly investing in it. Not just offering you consistent work and a warm welcome, but creating opportunities for you to build a fulfilling career. We do this by investing in your development, whether personal or professional, providing accessible leadership, and hosting numerous team socials.
Due to the nature of the events industry and our projects, we understand the importance of a harmonious work/life balance and as a result, we offer a flexible approach to working hours. As a freelancer, there will be set meetings that you’ll need to attend for your projects each week, but outside of this you’ll be able to fulfil your contracted hours to a schedule that suits you—we just ask that you make your team aware so they know when you’re working, or out of office.
We care about the impact events and our business have on the environment and have a sustainability team to ensure we follow best practices to make our events as environmentally friendly as possible.