8 Ways to Keep Event Planners Stress Free!

It’s no secret that event planning is a stressful job. In fact, it ranks in the top three most stressful jobs in the world. Every event planner masters the art of staying calm under pressure and skilfully balances a million tasks at one time. Therefore, mental health and wellbeing is especially important for event planners. We rounded up eight essential steps to practicing wellbeing for event planners.

1. Prioritise Sleep

Sleeping is the most important step to taking care of your body physically and mentally. It’s recommended to have seven to nine hours of sleep each night. While it can be tempting to cut your sleeping time, especially with a big event coming up, having a restful night will significantly affect your mood and decision-making abilities. The best practices to having a peaceful night are to turn off electronic devices an hour before sleeping, avoid eating late-night snacks and don’t exercise in the late evenings.

Prioritise Sleep

2. Eat Well

During the mayhem of running through logistics, briefing speakers, tending to guests, and fixing last-minute changes, it is easy to forget to eat! Plan your day by preparing the snacks and meals you’ll eat if you have a busy schedule. Pack healthy, energy-boosting snacks like bananas, protein bars, or mixed nuts. Don’t forget the most important meal of the day: breakfast! If you’ve got a busy day ahead, eat a heavy breakfast with food rich in energy and nutrients to make you last the whole day. Try limiting your intake of coffee and sweets since it gives a short-term boost of energy and may result in a bad post-coffee crash.

Eat Well

3. Drink Lots of Water

Always stay hydrated during the day whether you’re busy running around an event or sitting through client meetings in an office. To ensure you remember to drink water, carry a water bottle with you everywhere. Try drinking eight glasses (or two litres) of water a day. This keeps your body hydrated and your mind sharp!

Drink Lots of Water

4. Go for a Walk

Research proves that taking a 30-minute walk a day can significantly decrease stress levels and help you unwind. It also helps relieve you from screen time after long hours of staring at your computer or phone screen. If you’re busy working on an event, have your lunch break outside with fresh air. It will surely help ease your mind and sharpen your brain to prepare for the busy day ahead.

Go for a Walk

5. Dress Appropriately

A simple and effective step to practice wellbeing is to dress well for the job. When you are working on an event, it’s important to dress smartly but comfortably since you will be moving around a lot. You must wear appropriate footwear! It will be extremely uncomfortable running throughout the day in heels or stiff shoes. If suitable, wear your favourite pair of sneakers to avoid sore legs at the end of the day. You may also need to carry heavy materials, so don’t wear a full suit for those jobs! Pack a smart outfit or suit in a bag so you can change into it if needed.

Dress Appropriately

6. Try Meditation and Mindfulness

Meditation brings a myriad of advantages such as reducing stress, boosting immunity, and muscle relaxation. Set aside 10 to 15 minutes of mindful meditation every day to improve mental health. If you need help practicing meditation or you’re just starting out and don’t know where to begin, there are many phone apps to assist a mindful meditation. Check out Headspace and Calm to get you started with meditation and it even assists sleep. The apps have timed meditation practices with different styles depending on your mood.

Try Meditation and Mindfulness

7. Use Note Taking Tools

It’s inevitable to have multiple tasks and countless reminders you need to keep track of throughout the day. Having a note-taking app or to-do list will help you stay on top of things! Try mobile apps like Evernote to organise notes and Basecamp or Asana for writing to-do lists, which you can share among team members. This way, you can access your apps on your mobile or computer without worrying about carrying a physical notebook.

Use Note Taking Tools

8. Define Your Boundaries

It’s important to note your responsibilities and expectations with your client and office so that there is a mutual understanding. If you’re expected to be on call for your co-workers, make sure you list your boundaries, so they don’t call you during unnecessary occasions. For client relations, let your clients know how and when you’ll be accessible for them.

Define Your Boundaries

We hope these few steps help you in gaining a better state of wellbeing, in what is one of the most stressful jobs a person can have!